Purchase Orders and Receiving

A purchase order (PO) documents your order from a supplier, and receiving adds the quantities to inventory and updates the cost.

Purchase orders: create a purchase order for a supplier and receive it so inventory increases automatically

1. The purchase-orders tab
2. Tap "New Purchase Order" to order goods from a supplier

Creating a purchase order

1. Admin Panel → Purchase Orders → New.
2. Choose the supplier, and add the items with the quantity and unit price.
3. Save (it's created as a draft).

Receiving

When the goods arrive: 1. Approve the purchase order, then receive it. 2. The quantities are added to inventory automatically. 3. The unit cost is updated using a weighted average — that is, it blends the old price with the new one, so the cost stays realistic (not skewed by an unusual order).

Safeguards

• Receiving happens once — if you tap it twice by mistake, the quantity is not added twice.
• Incompatible units trigger a warning instead of corrupting your inventory.

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Next: Inventory adjustments